1. General Provisions
This Personal Data Processing Policy is prepared in accordance with the requirements of the Federal Law No. 152-FZ "On Personal Data" dated 27.07.2006 (hereinafter referred to as the Personal Data Law) and defines the procedure for processing personal data as well as the measures taken to ensure the security of personal data by Baltic Rally (hereinafter referred to as the Operator).
1.1. The Operator considers the observance of human and civil rights and freedoms in the processing of personal data, including the protection of the right to privacy, personal, and family secrets, as its primary objective and essential condition for carrying out its activities.
1.2. This Policy of the Operator regarding the processing of personal data (hereinafter referred to as the Policy) applies to all information that the Operator may obtain about visitors to the website https://balticrally.ru.
2. Key Terms Used in the Policy
2.1. Automated Processing of Personal Data – processing of personal data using computer technology.
2.2. Blocking of Personal Data – temporary suspension of personal data processing (except in cases where processing is necessary to clarify personal data).
2.3. Website – a collection of graphic and informational materials, as well as software and databases, ensuring their accessibility on the Internet at the network address https://balticrally.ru.
2.4. Personal Data Information System – a set of personal data contained in databases, along with the information technologies and technical means that ensure their processing.
2.5. Anonymization of Personal Data – actions that make it impossible, without additional information, to determine the ownership of personal data by a specific User or another subject of personal data.
2.6. Processing of Personal Data – any action (operation) or a set of actions (operations) performed with or without the use of automation tools on personal data, including collection, recording, systematization, accumulation, storage, clarification (updating, modification), retrieval, use, transfer (distribution, provision, access), anonymization, blocking, deletion, and destruction of personal data.
2.7. Operator – a state authority, municipal authority, legal entity, or individual who, independently or jointly with others, organizes and/or carries out the processing of personal data, as well as determines the purposes of personal data processing, the composition of personal data to be processed, and the actions (operations) performed with personal data.
2.8. Personal Data – any information relating directly or indirectly to a specific or identifiable User of the website https://balticrally.ru.
2.9. Personal Data Authorized by the Data Subject for Distribution – personal data to which an unlimited number of persons have been granted access by the data subject through consent to the processing of personal data authorized for distribution in accordance with the Personal Data Law (hereinafter referred to as "personal data authorized for distribution").
2.10. User – any visitor of the website https://balticrally.ru.
2.11. Provision of Personal Data – actions aimed at disclosing personal data to a specific person or a specific group of persons.
2.12. Distribution of Personal Data – any actions aimed at disclosing personal data to an indefinite number of persons (transfer of personal data) or providing access to personal data to an unlimited number of persons, including public disclosure of personal data in the media, posting in information and telecommunication networks, or granting access to personal data in any other way.
2.13. Cross-Border Transfer of Personal Data – transfer of personal data to the territory of a foreign state, to a foreign state authority, a foreign individual, or a foreign legal entity.
2.14. Destruction of Personal Data – any actions resulting in the irrevocable destruction of personal data, making it impossible to restore the content of personal data in the personal data information system and/or resulting in the destruction of physical personal data storage media.
3. Main Rights and Obligations of the Operator
3.1. The Operator has the right to:
– Receive accurate information and/or documents containing personal data from the personal data subject.– Continue processing personal data without the subject’s consent in case of consent withdrawal, provided there are legal grounds specified in the Personal Data Law.– Independently determine the composition and list of measures necessary and sufficient to fulfill obligations under the Personal Data Law and related regulatory legal acts, unless otherwise provided by the Personal Data Law or other federal laws.
3.2. The Operator is obligated to:
– Provide the personal data subject, upon request, with information regarding the processing of their personal data.– Organize the processing of personal data in accordance with the applicable laws of the Russian Federation.– Respond to inquiries and requests from personal data subjects and their legal representatives in compliance with the requirements of the Personal Data Law.– Provide necessary information to the authorized body for the protection of personal data subjects’ rights within 30 days from the date of receiving such a request.– Publish or otherwise ensure unrestricted access to this Personal Data Processing Policy.– Take legal, organizational, and technical measures to protect personal data from unauthorized or accidental access, destruction, modification, blocking, copying, provision, dissemination, as well as other unlawful actions related to personal data.– Cease the transfer (distribution, provision, access) of personal data, stop processing, and destroy personal data in accordance with the procedure and cases specified in the Personal Data Law.– Fulfill other obligations stipulated by the Personal Data Law.
4. Main Rights and Obligations of Personal Data Subjects
4.1. Personal data subjects have the right to:
– Receive information regarding the processing of their personal data, except in cases provided by federal laws. The Operator provides this information in an accessible form, and it must not contain personal data of other subjects unless there are legal grounds for disclosure. The list of information and the procedure for obtaining it are established by the Personal Data Law.– Request the Operator to clarify, block, or delete their personal data if the data is incomplete, outdated, inaccurate, unlawfully obtained, or unnecessary for the declared processing purpose, as well as take legal measures to protect their rights.– Set a condition for prior consent when processing personal data for the purpose of promoting goods, works, and services on the market.– Withdraw their consent to the processing of personal data.– File a complaint with the authorized body for the protection of personal data subjects' rights or take legal action in case of unlawful actions or inaction by the Operator regarding their personal data processing.– Exercise other rights provided by the legislation of the Russian Federation.
4.2. Personal data subjects are obligated to:
– Provide the Operator with accurate personal data about themselves.– Inform the Operator about any updates or changes to their personal data.
4.3. Persons who have provided the Operator with false information about themselves or information about another personal data subject without their consent are liable in accordance with the legislation of the Russian Federation.
5. The Operator May Process the Following User Personal Data
5.1. Last name, first name, and patronymic (if applicable).
5.2. Email address.
5.3. Phone numbers.
5.4. The website also collects and processes anonymized visitor data (including cookies) using web analytics services (such as Yandex.Metrica, Google Analytics, and others).
5.5. The above-mentioned data are collectively referred to as Personal Data in this Policy.
5.6. The Operator does not process special categories of personal data related to race, nationality, political opinions, religious or philosophical beliefs, or intimate life.
5.7. Processing of personal data authorized for dissemination, from among the special categories of personal data listed in Part 1 of Article 10 of the Personal Data Law, is permitted if the prohibitions and conditions set forth in Article 10.1 of the Personal Data Law are observed.
5.8. The User’s consent to process personal data authorized for dissemination is obtained separately from other consents for processing their personal data. The conditions established in Article 10.1 of the Personal Data Law must be met. The authorized body for personal data protection determines the requirements for the content of such consent.
5.8.1. The User provides consent for the processing of personal data authorized for dissemination directly to the Operator.
5.8.2. The Operator must publish information regarding the conditions of processing, the existence of restrictions, and conditions for processing personal data authorized for dissemination by an unrestricted number of persons no later than three business days from the date of receiving such consent from the User.
5.8.3. The transfer (distribution, provision, access) of personal data authorized by the personal data subject for dissemination must be terminated at any time upon the request of the personal data subject. Such a request must include the subject’s last name, first name, patronymic (if applicable), contact information (phone number, email address, or postal address), as well as a list of personal data that should no longer be processed. The personal data specified in the request may only be processed by the Operator to whom the request was sent.
5.8.4. The consent to process personal data authorized for dissemination becomes invalid upon the Operator’s receipt of the request specified in Clause 5.8.3 of this Policy regarding the processing of personal data.
6. Principles of Personal Data Processing
6.1. Personal data processing is carried out on a lawful and fair basis.
6.2. The processing of personal data is limited to achieving specific, pre-defined, and lawful purposes. The processing of personal data that is incompatible with the purposes of data collection is not allowed.
6.3. The merging of databases containing personal data, where processing is conducted for purposes that are incompatible with one another, is not permitted.
6.4. Only personal data that corresponds to the purposes of its processing is subject to processing.
6.5. The content and scope of the processed personal data must comply with the stated purposes of processing. Excessive processing of personal data in relation to the declared purposes is not permitted.
6.6. The accuracy, sufficiency, and, when necessary, relevance of personal data in relation to the purposes of its processing must be ensured. The Operator takes necessary measures and/or ensures that such measures are taken to delete or correct incomplete or inaccurate data.
6.7. Personal data is stored in a form that allows the identification of the personal data subject for no longer than required for the purposes of personal data processing, unless a longer storage period is established by federal law or by an agreement in which the personal data subject is a party, beneficiary, or guarantor. Processed personal data must be deleted or anonymized upon achieving the processing purposes or if the necessity of achieving these purposes is no longer relevant, unless otherwise provided by federal law.
7. Purposes of Personal Data Processing
7.1. The purpose of processing the User's personal data:
– Informing the User by sending emails;
– Providing the User with access to services, information, and/or materials available on the website https://balticrally.ru.
7.2. The Operator also has the right to send the User notifications about new products and services, special offers, and various events. The User can always opt out of receiving informational messages by sending an email to feedback@balticrally.ru with the subject line: "Unsubscribe from notifications about new products, services, and special offers."
7.3. Anonymized User data collected through web analytics services is used to gather information about User activities on the website, improve the website's quality, and enhance its content.
8. Legal Grounds for Personal Data Processing
8.1. The legal grounds for processing personal data by the Operator include:
– Regulatory legal acts governing activities related to the Operator’s field of work. For example, if the Operator’s activities involve information technology, including website development, relevant laws such as the Federal Law "On Information, Information Technologies, and Information Protection" (dated 27.07.2006, No. 149-FZ) may apply;
– The Operator’s statutory documents;
– Contracts concluded between the Operator and the personal data subject;
– Federal laws and other regulatory legal acts related to personal data protection;
– User consent for the processing of their personal data, including consent for processing personal data permitted for distribution.
8.2. The Operator processes the User’s personal data only when it is voluntarily provided by the User through special forms available on https://balticrally.ru or sent to the Operator via email. By filling out the relevant forms and/or submitting their personal data to the Operator, the User agrees to this Policy.
8.3. The Operator processes anonymized User data if this is permitted in the User’s browser settings (i.e., if the storage of "cookies" and the use of JavaScript technology are enabled).
8.4. The personal data subject independently decides to provide their personal data and gives consent freely, voluntarily, and in their own interest.
9. Conditions for Personal Data Processing
9.1. Personal data processing is carried out with the consent of the personal data subject for the processing of their personal data.
9.2. Personal data processing is necessary to achieve purposes established by an international treaty of the Russian Federation or by law, as well as for the fulfillment of functions, powers, and responsibilities assigned to the Operator by the legislation of the Russian Federation.
9.3. Personal data processing is necessary for the administration of justice, the execution of a judicial act, or an act of another authority or official subject to enforcement in accordance with Russian Federation legislation on enforcement proceedings.
9.4. Personal data processing is necessary for the performance of a contract in which the personal data subject is a party, beneficiary, or guarantor, as well as for the conclusion of a contract initiated by the personal data subject or a contract under which the personal data subject will act as a beneficiary or guarantor.
9.5. Personal data processing is necessary for the exercise of the Operator’s or third parties’ rights and legitimate interests or for the achievement of socially significant objectives, provided that this does not infringe upon the rights and freedoms of the personal data subject.
9.6. Processing is carried out for personal data that has been made publicly available by the personal data subject or at their request (hereinafter referred to as "publicly available personal data").
9.7. Processing is carried out for personal data subject to publication or mandatory disclosure in accordance with federal law.
10. Procedure for the collection, storage, transfer, and other types of processing of personal data
The security of personal data processed by the Operator is ensured through the implementation of legal, organizational, and technical measures necessary to fully comply with the requirements of current legislation in the field of personal data protection.
10.1. The Operator ensures the preservation of personal data and takes all possible measures to prevent unauthorized access to personal data by unauthorized persons.
10.2. The personal data of the User will never, under any circumstances, be transferred to third parties, except in cases related to the enforcement of current legislation or if the personal data subject has given consent to the Operator for the transfer of data to a third party to fulfill obligations under a civil law contract.
10.3. In the event of inaccuracies in personal data, the User may update them independently by sending the Operator a notification to the Operator's email address feedback@balticrally.ru with the subject "Personal Data Update."
10.4. The processing period of personal data is determined by the achievement of the goals for which the personal data was collected, unless a different period is established by the contract or applicable law. The User may revoke their consent to the processing of personal data at any time by sending a notification to the Operator via email at feedback@balticrally.ru with the subject "Revocation of Consent to Process Personal Data."
10.5. All information collected by third-party services, including payment systems, communication tools, and other service providers, is stored and processed by these parties (Operators) in accordance with their User Agreement and Privacy Policy. The personal data subject and/or User is responsible for independently reviewing these documents in a timely manner. The Operator is not responsible for the actions of third parties, including the service providers mentioned in this section.
10.6. Restrictions established by the personal data subject on the transfer (except for providing access) and on the processing or conditions of processing (except for providing access) of personal data permitted for distribution do not apply in cases of processing personal data in the public, state, or other public interests defined by Russian Federation legislation.
10.7. The Operator ensures the confidentiality of personal data when processing it.
10.8. The Operator stores personal data in a form that allows the identification of the personal data subject, no longer than required for the purposes of processing the personal data, unless the retention period is established by federal law, a contract, or a party to the contract, the beneficiary, or the guarantor of which is the personal data subject.
10.9. The conditions for ceasing the processing of personal data may include achieving the goals of processing personal data, expiration of the personal data subject's consent, or withdrawal of consent by the personal data subject, as well as identifying unlawful processing of personal data.
11. List of actions performed by the Operator with the received personal data
11.1. The Operator performs the collection, recording, systematization, accumulation, storage, clarification (updating, modification), extraction, use, transfer (dissemination, provision, access), anonymization, blocking, deletion, and destruction of personal data.
11.2. The Operator performs automated processing of personal data with the receipt and/or transmission of the received information through information and telecommunication networks or without it.
12. Cross-border transfer of personal data
12.1. Before initiating the cross-border transfer of personal data, the Operator must ensure that the foreign country to which the personal data is to be transferred provides reliable protection of the rights of personal data subjects.
12.2. Cross-border transfer of personal data to foreign countries that do not meet the above requirements can only be carried out with the written consent of the personal data subject for the cross-border transfer of their personal data and/or for the execution of a contract in which the personal data subject is a party.
Confidentiality of personal data
The Operator and other individuals who have gained access to personal data are obligated not to disclose or distribute personal data to third parties without the consent of the personal data subject, unless otherwise provided by federal law.
14. Final Provisions
14.1. The User can obtain any clarifications on issues related to the processing of their personal data by contacting the Operator via email at feedback@balticrally.ru.
14.2. Any changes to the Operator's personal data processing policy will be reflected in this document. The Policy is valid indefinitely until it is replaced with a new version.
14.3. The current version of the Policy is freely available on the internet at https://balticrally.ru/privacy-policy.